As noted in an email sent by Payroll Services, DIT/ERP has made an important adjustment to the Accident Pay configuration within Workday. This email is a follow-up with some helpful tips and clarifications.

To ensure clarity and proper routing of time off requests, employees who hold multiple positions at the university will now be required to indicate which position the request pertains to in the Comment section of the time off request.

We recognize that our transition to Workday has presented challenges for employees who hold multiple positions and are expected to enter time differently for each position. This has also been a challenge for the managers and timekeepers who support them. While we don’t, today, have a perfect solution, we have heard your feedback, and we do have a few options for improving their experience and your ability to support them.

Some employees will receive a payroll freeze notification after their time is approved in Workday. There are a lot of really technical reasons why this happens, but, simply put, this occurs because time entries are processed at different times by the organization based on the type of position. 

During the last pay period, many timekeepers reported they were unable to approve time for the employees they support. The team has identified the issue and corrected it. Timekeepers will now be able to utilize the Review Time task to review and approve employee time. 

You asked and we listened! We’ve created a new report to enable Timekeepers, Managers, HR Analysts, and HR Partners more visibility into time tracking within their units/divisions.

As of today, employees and managers are no longer able to make retroactive changes to timesheets. Only timekeepers will be able to make retroactive changes to timesheets.