To ensure clarity and proper routing of time off requests, employees who hold multiple positions at the university will now be required to indicate which position the request pertains to in the Comment section of the time off request.
This change is being implemented to prevent managers from inadvertently approving time off for positions they do not oversee.
Please note that if you do not currently hold multiple positions or manage employees with multiple positions, this change does not apply to you and you can disregard this email at this time.
What to Expect:
- Instructional guidance will appear on the Request Absence screen.
- If an employee with multiple jobs attempts to submit a request without specifying the job in the comment section, an error message (see screenshot below) will appear prompting them to provide this information before the request can be submitted.
- To clear the error message enter the job for which the time off request applies.
This change is designed to support accurate approvals and reduce confusion in the time off process for both employees and managers.
Note: If the employee holds multiple jobs managers/timekeepers should review the comment confirming to which job the request applies. If you are not the manager/timekeeper for that job, you should ignore the request and TAKE NO ACTION.