The purpose of this email is to inform you of a business process update in the Hire, Change Job, and Add Job business processes.
Background
In the current configuration, if a Hire, Change Job, or Add Job transaction has been submitted for approval and requires an update to the attachments, the approver must send the transaction back to the initiator for correction. Based on campus feedback, this is not efficient and has been delaying transactions from being approved in a timely manner. As a result, a decision has been made to allow the HR Divisional Partner to have access to update attachments.
What is Changing?
With this change, the HR Divisional Partner can:
- Update the attachments of an In-Progress or Completed Transaction at any time
This can be done by the HR Divisional Partner:
- Accessing the Related Actions button on the Hire, Change Job, or Add Job business process
- Selecting Business Process
- Selecting Manage Attachments
From there, they may add new attachments or delete existing ones as needed.
- Correct Missing or Incorrect Attachments in the Hire Business Process
If a Hire transaction is submitted without required attachments after HR Divisional Partner approval, the transaction may be sent back due to missing or incorrect documentation.
With this update, the HR Divisional Partner may upload or correct attachments directly, rather than requiring the Initiator to resubmit the business process.
To do so, the HR Divisional Partner should reference the Attachments section within the Hire business process and update accordingly.
Note: Transactions can still be submitted to the Initiator to update attachments; however, this may cause a delay in the process.
Important: New Dual Approval Steps in Hire Process for Faculty
HR Divisional Partners will now receive two tasks simultaneously in the Hire business process for Faculty positions:
- Review Step
- Consolidated Approval Step
Both tasks must be approved.
- The Review step allows transactions to be sent back to the HR Divisional Partner if corrections are needed.
- The Consolidated Approval step provides a comprehensive view of the transaction details (e.g., compensation and costing allocations).
Resources